Spend Matters welcomes this guest article by Steve Sprague, vice president of product strategy at发票厂国际.
The Latin American compliance landscape is already challenging for procurement and accounts payable specialists, and in Brazil, it’s now getting even tougher. With the move to Nota Fiscal v3.1 (NFe) on April 1, Brazil is making fundamental changes to its web services and reporting requirements, the largest change to the country’s compliance environment since 2010.
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Most notably for procurement and A/P teams is the requirement that companies collect, validate and archive NFe goods and CTe transportation XML documents from vendors for 5 years. Companies failing to produce this documentation when audited face severe penalties, roughly 500 Reais, or $175 USD, per invoice. If that doesn’t sound like much, consider that it’s not uncommon for companies to fail to audit and archive up to 200,000 invoices over the last 5 years. Now we’re talking about $35 million in fines. How would you explain that to your CFO?
从技术上讲，这不是NFE下的新要求。什么是新的是政府XML恢复服务，公司可以下载他们的XML文档。我们将在本系列中审视该服务的优势。但是，含义很清楚 - 巴西已经提供了这项服务，因为它将开始严格执行这一要求。通过恢复服务，在手头上没有任何NFE和CTE数据。
在一个不稳定的经济中，巴西希望增加审计和执法将产生增加的税收收入。SEFAZ（巴西的税务机构）通过其收入来增加$58 billion in 2012with real-time audits, and this archiving enforcement will further enhance these returns. For companies that are unprepared, the result will be hefty fines, and while helpful, the recovery service is limited to only a few thousand invoices per day. If the government decides to audit your company tomorrow, are you ready? Or do you still have millions of missing invoices to pull?
大多数公司在巴西经营的公司缺少2009 - 2012年的文件，巴西政府可以随时进入，并要求从该具体期间进行文件。考虑一下，如果您的公司缺少500,000毫秒，则需要超过2个月的时间来从政府服务器下拉每天在每天每天工作的每一天工作，每次一天都需要2个月。
如果您知道您失踪的发票，请立即开始此过程，在为时已晚之前。如果您缺少数据，则无解决方案可以帮助您围绕日常下载限制;但是，使用正确的解决方案可以通过与恢复XML解决方案集成来自动化流程，验证和纳税报告来帮助您避免未来的问题。在这个2部分系列中保持关注下一篇文章，以了解更多信息。
讨论这一点：